1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Lisa Graham, District 5;  Deputy Superintendent Denise Adams represented Superintendent Van Zant in the meeting.

Absent:  Johnna McKinnon, District 4, was absent, attending an out-of-town Leadership conference for her work.  Superintendent Charlie Van Zant was also absent, attending an out-of-town Superintendents conference. 

2. Review the Rolled-Back Rate Calculation and the 2013-14 Millages

Attachment: Final Budget Attachment Rolled-Back Chart and Recap of Millage Levies.pdf
Minutes: 

Dr. George Copeland, Assistant Superintendent for Business Affairs, announced first that TRIM guidelines were followed in every step of the budget process.  He reviewed the Rolled-Back Rate Calculation and the 2013-14 Millages.  The total mill levy for fiscal year 2013-2014 is 7.342 mills which is 5.28 percent less than the total roll back rate.  The required local mill levy is 5.094 mills which is 3.44 percent less than the rolled back rate.  

3. Review the Final 2013-14 Budget (All Funds)

Attachment: Meeting Handouts.pdf
Minutes: Dr. Copeland stated the district will generate a total of $64,794,051 from all mill levies.  We will start the year with a fund balance of $7.294 million.  The total budget, all funds, for fiscal year 2013-2014 is $309,209,175. This figure includes the $6.1 million earmarked by the state for teacher salaries. 

4. Review the 2013/14-2017/18 Educational Facilities Plan

Attachment: Edu Fac Plan 2013-14 9.12.13 Final.pdf
Minutes: 

Jim Connell, Assistant Superintendent for Business Affairs, stated minor revisions had been made in the Capital Outlay plan that affected Tables 2.1, 3.1, 3.1.2.  There were no other changes since the July 18 briefing.   Mr. Connell made note of the following:

• Biggest 2013-14 project - Middleburg Elementary School cafeteria expansion/renovation, Building 7
• Total Capital Outlay $25.6 million (for Debt Service Projects)

 

5. Public Hearing for Speakers regarding the 2013-14 Millages and Final Budget and the 2013-14 - 2017-18 Final Education Facilities Plan

Minutes: 

Chairman Studdard opened the Public Hearing.

Speaker:  Keith Nichols

The Public Hearing was closed.

6. Adopt the 2013-14 Required Local Mill Levy

Motions:
Motion to adopt the required local effort mill levy of 5.094 mills which is 3.44 percent less than the rolled-back rate.	- PASS
Vote Results
Motion: Lisa Graham
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye

7. Adopt the 2013-14 Discretionary Operating Mill Levy

Motions:
Motion to adopt discretionary mill levy of 0.748 which is 0.89 percent more than the rolled-back rate.	- PASS
Vote Results
Motion: Tina Bullock
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye

8. Adopt the 2013-14 Capital Improvement Fund Mill Levy

Motions:
Motion to adopt the capital improvement fund mill levy of 1.500 mills which is 0.89 percent more than the rolled-back rate.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye

9. Adopt the 2013-14 Total Mill Levy

Motions:
Motion to adopt the total mill levy of 7.342 mills which is 5.28 percent less than the rolled-back rate.	- PASS
Vote Results
Motion: Lisa Graham
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye

10. Adopt the Final 2013/14-2017/18 Educational Facilities Plan

Attachment: Edu Fac Plan 2013-14 9.12.13 Final.pdf

Motions:
Adopt the Educational Facilities Plan.	- PASS
Vote Results
Motion: Tina Bullock
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye

11. Adopt the Final Budget for 2013-14

Attachment: Meeting Handout.pdf
Minutes: Prior to the vote, Chairman Studdard read into the record the Resolution Adopting Final Budget, Resolution Number 06-04.

Motions:
Adopt the Final 2013-14 Budget.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye

12. Resolution Determining Revenues and Millages Levied for Fiscal Year 2013-14

Attachment: Meeting Handout.pdf
Minutes: Prior to the vote, Chairman Studdard read into the record from the Resolution Determining Revenues and Millages Levied.

Motions:
Adopt the Resolution.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye

13. Proposed Allocation Changes for 2013-2014

Attachment: Allocation Summary -September 12, 2013.pdf

Motions:
Approve staff allocation changes as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Not Present
Carol Studdard	- Aye